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Savings Importation

The savings importations feature is used when adding savings transactions from a different file format into Loan Performer. These savings transactions include importation of savings transactions, savings transfers, charges and rewards. Each of these importations has a unique importation template of the various fields that should be imported.

Note: You cannot import data to accounts if the clients to which it belongs don’t exist in the Loan Performer database. The importation especially for the group members is dependent on whether you are keeping track of the group members savings or not.

You can try out, the importations using the files you created or the template files located in the folder IMPORTS on the Loan Performer CD or from the web site www.loanperformer.com. The files are created in two formats, i.e. comma delimited text format and Microsoft Excel Worksheets. If you downloaded Loan Performer from the Internet, make sure you have downloaded the import files and you know their location.

Importation of data from Microsoft Excel requires that either the date is entered just as a date, e.g., 02/02/2014 – which is only suitable if you have only one transaction per day – or that it is formatted as a date/time field as follows: dd/mm/yyyy:hh:mm:ss in order to allow the time differences.

Before any importation is done carefully note the following:

i. Make sure you have filled-out correctly the importation templates.

ii. Import your chart of account, if need be.

iii.First create and configure your products in Loan Performer (e.g. savings, Loans, shares and Time deposit)

iv. Configure Support Files, e.g., "Funding, donors, business sector, cost centres, ID documents, geographical areas among others".

v. Link GL accounts numbers to their respective products (i.e. shares, savings, loans, and time deposit products)

vi. Define your Cash Accounts and Bank accounts

vii. During data importation process, make sure that you follow a logical order.

viii. Do not reformat the templates to make them suit your own data format, i.e., do not add, modify or delete a column in any of these templates as these changes would make Loan Performer to reject the affected template.

Note that when importing LPF disregards the first row (the headers) so this allows you to change the column headers to something more descriptive.

ix. Each importation template has been filled with sample data to help you understand how you should fill them out.

x. Do not leave empty rows. LPF will stop importing once it encounters an empty row, even if there are 1,000 filled out rows below.

xi. Pay attention to date fields. The date and months fields should be represented by two digits while the months should be represented by four digits, e.g., "01/02/2012". You have to pay particular attention to the date format, noting that the date format in the template should be changed to match the date format that you set at System->Configuration->General.

xii. If LPF requires a number as a character string, e.g., "Voucher Number", enter this with apostrophe like ‘ or make sure the alignment is on the left side.

After taking care of all these points you can then proceed with the importation of the following:

• Importation of Savings Transactions
• Importation of savings transfers
• Import Charges and Rewards

Related Topics

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